You can use Bulk Action Workflows in Heartbeat to send one-off targeted announcements, pop-ups, email sequences, and more — all scheduled to run at a specific time.
These are great for big launches, time-sensitive updates, or nudging members toward key actions.
How to set up a One-Time Workflow:
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Go to Settings → Workflows
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Click the Create Workflow button
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Under the Workflow Type tab (second tab), toggle One-Time Workflow on
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Build your workflow using any of the available actions:
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Send an email
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Send a direct message
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Trigger a push notification
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Display a pop-up
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Or combine multiple steps into a full sequence
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Once your workflow is ready:
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Click the Schedule button to choose a future date and time
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Or click the ▼ dropdown next to it to Run Now
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Why use a One-Time Workflow?
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Announce a new product or feature with a timed email + pop-up
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Re-engage inactive members with a quick message
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Coordinate a launch across multiple communication channels
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Deliver an onboarding message to a specific cohort
Managing your scheduled workflow
After scheduling, you can:
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Edit or update the workflow anytime before it runs
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Pause or delete it
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Stop the workflow mid-run (if it has multiple steps)
This gives you full control even after you’ve hit schedule.