Heartbeat makes it easy to send calendar invites when you create events — either automatically or based on RSVP.

Step-by-Step: Sending Calendar Invites

1. Go to the Events tab in your community.

2. Click Create Event and fill in the event details.

3. Choose your invite audience.

4. On the final step, under Notification Settings, choose your email option:

Here’s how each option works:

• Heavy
  Sends an email to all invitees with an .ICS calendar file attached
  → Automatically books the event on members’ calendars (Google, Outlook, Apple, etc.)

• Medium
  Sends an email without a calendar file
  → Calendar invite is only sent after the member RSVPs

• None
  No email is sent
  → Calendar invite will still be sent if/when a member RSVPs manually in Heartbeat

Use Heavy for required or time-sensitive events (like live cohort sessions). Use Medium for casual, drop-in style events.

Optional: Add Event Reminders

Before you publish the event, you can:

• Add push notifications (web, iOS, Android)

• Schedule reminder emails

These help boost attendance and keep your event top-of-mind.

Once you're done, click Create — and we’ll handle the rest.