A Resource stays a draft until you publish it. While it is a draft, a banner sits at the top of it: "This resource is still a draft. Publish when your documents and access settings are ready." Publishing is where you decide who can see it, whether they pay, and whether you collect their email.

You do not have to publish documents one by one first. The publish flow asks you which ones to include.

The publish flow

Click Publish this resource and then follow these steps:

1. Which docs should be published?

A checklist of everything in the Resource, folders and the documents inside them, each showing whether it is currently a draft. Everything is ticked by default. Untick anything not ready, and it stays a draft while the rest goes live.

Use Clear selection to start from nothing and pick individually.

This is the step that lets you publish a Resource before it is finished, which is usually the right call. A Resource with three good documents in it beats one that never launches.

2. Visibility

Where should this resource appear?

• Community only: shown only inside this community.
• Public only: shown publicly but not in this community.
• Everywhere: shown inside this community and publicly.

This is the step that decides whether the Resource is an internal reference or something that can reach people who have never heard of you.

3. Access

What this step asks depends on the visibility you chose.

Community access has two options:

• Open access: anyone in this community gets it free.
• Limited access: choose who gets included access, and what everyone else pays.

Limited access does two jobs at once, which is what makes it useful. You name the groups that get the Resource included at no extra cost, and you set the price everyone else in the community pays. So a Resource can be a free perk of your paid tier and a paid add-on for everyone else, in one configuration.

Use it to include a Resource in a paid tier, to restrict it to one group, or to sell it à la carte to members who are not in that group.

Public access has three options:

• Open access: allow anyone on the web free access.
• Email access: allow anyone to access by entering an email.
• Paid access: set the one-time price for this resource.

Choosing Email access shows this note: "Visitors enter their email before access. After continuing, they can view or download the resource and are added to the list."

Public URL slug

Any Resource with public visibility gets a Public URL slug, the address visitors use to reach it. It sits under /r/ on your community's address, so a slug of community-guide gives you https://yourcommunity.example.com/r/community-guide. If you have a custom domain, the public Resource lives on it.

Set it deliberately. It is the link you will put in posts, emails, and social profiles. Short, readable, and describing the content beats the default.

4. Review and publish

A summary table of every choice, with an edit pencil on each row so you can go back without restarting. It also states that publishing makes the Resource available immediately.

Click Publish.

Why there are no free documents inside a paid Resource

Access is all-or-nothing. There is no way to mark a single document free inside a paid Resource. Unlock the Resource and you get every published document in it.

To give a stranger a taste, publish a separate free Resource and link from it to the paid one. That free Resource is what gets shared; the paid one sits behind it.

Changing settings after publishing

Open the Resource, click the three-dot menu, and choose Edit details. Visibility, access, pricing, and the public URL slug are all there, on one screen rather than as a step-by-step flow.

This is also how you make an existing community-only Resource public. You do not create a new one.

Changing your mind later

You can change a Resource's settings at any time. Changes apply to new visitors only.

Anyone who already captured or bought it keeps what they got, at the terms they got it on. If you raise the price, existing holders are unaffected. If you switch a free Resource to paid, the people who already have it keep it. If you add documents, they get those too.

Frequently asked questions

Can I schedule a publish for a future date?
Not at this time, but please submit your feedback to us - the more upvotes a request gets, the more likely the team will be to prioritize this feature.

Can I set different prices for members and for the public?
Yes. Publishing Everywhere gives you a community price and a public price, configured independently. They do not have to match.

Can I set more than one price for the same audience?
No. One price per audience. You cannot offer members two tiers of the same Resource.

Can I let people pay what they want?
Yes. Paid access can be set to pay what you want, with an optional minimum.

Can I offer a discount or give someone free access?
Yes, with a coupon, as we cover here.

If a member's subscription lapses, do they lose a Resource they bought separately?
No. A separate purchase is theirs to keep, reachable through the link they were emailed.